Compared on published pricing and documentation · checked 15 Sep 2026
Leavo alternatives
Six tools people weigh against Leavo, grouped by the problem they actually solve — because "alternative" means something different for a Slack-first team, a US payroll team and a company hiring across borders.
For leave-only tracking inside Slack or Teams, Vacation Tracker. For a UK team that may add rotas later, Timetastic. For modular HR from ten people up, Calamari. For US payroll with PTO built in, Gusto. For people employed in countries where you have no entity, Deel. For a full HRIS past fifty people, BambooHR. Under nine people, Leavo is free — and under ten in one country, a spreadsheet is genuinely fine.
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All six at a glance
| Tool | Price from | Best for | |
|---|---|---|---|
| Leavo | Free under nine; then ~$2.49–$4.15 per user per month | Small teams that want dedicated leave tracking without a full HRIS | Try free |
| Vacation Tracker | $1 per user per month on Core, $3 on Complete, billed annually ($2 and $4 billed monthly) | Teams that live in Slack or Teams and only need leave tracked, without time or shifts | Leavo vs Vacation Tracker → |
| Timetastic | £1.50 per user per month on Business, £2.50 on Pro, £5.50 on Rota & Time Clock | UK small businesses that want a simple, friendly leave planner and may add rotas later | Leavo vs Timetastic → |
| Calamari | $2 per employee per month for Time Off, $2.50 for Time & Attendance, $2 for Core HR, billed yearly (20–25% more monthly) | Companies of 10+ that want to add HR modules one at a time and need varied clock-in methods | Leavo vs Calamari → |
| LeaveBoard | $1.35 per employee per month on Pro, billed annually (about 17% more when billed monthly) | Tiny teams that only need leave tracked and want a free plan, with no time or shifts | Leavo vs LeaveBoard → |
| absence.io | €2.99 per user per month on Starter, €4.99 on Pro, €7.99 on Complete; 10% off with annual billing | German and Austrian SMEs that want absence plus time tracking and a DATEV payroll export | Leavo vs absence.io → |
| Factorial | From $8 per user per month (£5.40 in the UK); the final price is a quote built from the modules you choose | Growing companies that want one HR suite for documents, onboarding, payroll and time, and can pay per module | Leavo vs Factorial → |
| Deputy | $5 per user per month on Lite, $6.50 on Core, $9 on Pro, billed monthly (about 10% less billed annually) | Shift-based businesses — hospitality, retail, healthcare — where rostering is the main job and leave rides along with it | Leavo vs Deputy → |
| Personio | From €7.60 per employee per month; two plans, Core and Core Pro, neither priced individually on the page | European companies of roughly 50–1,000 people that want one system for files, absence, time and payroll preparation | Leavo vs Personio → |
| Gusto | Payroll pricing; PTO included | US small businesses that want payroll and PTO in one system | Visit |
| Deel | Per-worker pricing, quote-based | Teams employing people across multiple states or countries | Visit |
| BambooHR | HRIS pricing | Companies past ~50 employees that need a real HRIS | Visit |
Dedicated leave trackers
Vacation Tracker
Teams that live in Slack or Teams and only need leave tracked, without time or shiftsLeave tracking that lives inside Slack, Microsoft Teams and Google Workspace.
Price: $1 per user per month on Core, $3 on Complete, billed annually ($2 and $4 billed monthly). A minimum monthly charge applies on both plans. Trial: 14 days, no card. Free plan: No.
Timetastic
UK small businesses that want a simple, friendly leave planner and may add rotas laterA UK-built staff leave planner with optional rota and time clock.
Price: £1.50 per user per month on Business, £2.50 on Pro, £5.50 on Rota & Time Clock. Priced in GBP. No minimum stated. Trial: 30 days, no contract. Free plan: No.
Calamari
Companies of 10+ that want to add HR modules one at a time and need varied clock-in methodsModular HR: leave, time and attendance, core HR and performance, priced per module.
Price: $2 per employee per month for Time Off, $2.50 for Time & Attendance, $2 for Core HR, billed yearly (20–25% more monthly). 10-employee minimum on every subscription. Prices exclude VAT. Trial: 14 days, no card. Free plan: No.
LeaveBoard
Tiny teams that only need leave tracked and want a free plan, with no time or shiftsSimple leave tracking with a free plan for up to nine employees.
Price: $1.35 per employee per month on Pro, billed annually (about 17% more when billed monthly). Free plan for up to 9 employees; Enterprise pricing on request above 80 employees. Trial: 14 days. Free plan: Yes — up to 9 employees.
absence.io
German and Austrian SMEs that want absence plus time tracking and a DATEV payroll exportGerman absence management, with time tracking and personnel files on the higher tiers.
Price: €2.99 per user per month on Starter, €4.99 on Pro, €7.99 on Complete; 10% off with annual billing. You pay only for active licences; no setup fee. Trial: 14 days, no card. Free plan: No.
Factorial
Growing companies that want one HR suite for documents, onboarding, payroll and time, and can pay per moduleA modular all-in-one HR suite in which time off is one paid module among many.
Price: From $8 per user per month (£5.40 in the UK); the final price is a quote built from the modules you choose. Time Off, Time Tracking and Shift Management are separate paid modules on top of Factorial Core. Trial: Free trial and demo offered; length not stated on the pricing page. Free plan: No.
Deputy
Shift-based businesses — hospitality, retail, healthcare — where rostering is the main job and leave rides along with itShift scheduling and time clocking first, with leave and availability alongside.
Price: $5 per user per month on Lite, $6.50 on Core, $9 on Pro, billed monthly (about 10% less billed annually). A $30 a month minimum spend per invoice applies. Admins and managers count as billable users. Payroll, HR, Messaging+ and Analytics+ are paid add-ons. Trial: Free trial offered; the pricing page does not state its length. Free plan: No.
Personio
European companies of roughly 50–1,000 people that want one system for files, absence, time and payroll preparationA European HR platform where absence management is one feature of a full HRIS.
Price: From €7.60 per employee per month; two plans, Core and Core Pro, neither priced individually on the page. The yearly subscription has a minimum run-time of 12 months. Personio states there are no additional monthly costs on top of the monthly fee, but the talent modules (recruiting, performance, compensation, surveys) are separate additions. Trial: No free trial advertised on the pricing page; the call to action is "Book a demo". Free plan: No.
Tools that solve a different problem
Three names come up as "alternatives" that are really answers to a different question. They can all sit alongside a leave tracker; none replaces one for shift planning or CCT/CCN checks.
Gusto
PTO tracking is bundled with payroll, so accruals and payout-on-termination flow into the final paycheck automatically. That matters in payout-mandate states.
Visit Gusto →Deel
Built for the case where PTO is the least of your problems: different statutory leave, different payout rules and different payroll obligations per jurisdiction. Overkill for a single-state team.
Visit Deel →BambooHR
Time-off is one module of a full HRIS. Overkill if leave tracking is your only problem.
Visit BambooHR →The alternative nobody sells: a spreadsheet
Under about ten people, in a single country, with a simple policy and no carryover cap, a shared spreadsheet does the job. The trigger to move is not headcount but rule complexity and proof: more than one jurisdiction, a balance you cannot reconstruct for a given date, approvals that live in chat. We say so on the comparison page too.
Common questions
What is the best free alternative to Leavo?
Among dedicated leave tools, none of the three closest competitors — Vacation Tracker, Timetastic, Calamari — offers a free plan; all are trial-then-pay, and Calamari has a ten-seat minimum. Leavo itself is free under nine members. For a team that small, the honest alternative is a well-kept spreadsheet.
Which alternative is best if we only need leave and live in Slack or Teams?
Vacation Tracker. It is built around Slack, Microsoft Teams and Google Workspace, starts at $1 per user per month billed annually, and does leave only. You give up time tracking, shifts and compliance checks, which you may not need.
Which alternative handles payroll too?
None of the dedicated leave tools do. Gusto bundles PTO with US payroll so payout flows into the final paycheck; Deel employs and pays people across countries. Both solve a different problem from leave tracking, and both can sit alongside a leave tool.
When is a spreadsheet the right alternative?
Under about ten people, in one country, with a simple policy and no carryover cap. Beyond that — or anywhere untaken leave is legally money you owe — the missing audit trail becomes the problem, and a free tier costs nothing to try.